Instructions

Information you need to know before lodging an application for a new passport. Necessary documents, application forms and useful tips.

The supporting documents for the issuance of passports to Greek citizens residing temporarily or permanently in Greece are submitted in person to the competent Passport Office of their place of residence.

The supporting documents for the issuance of passports to Greek citizens residing temporarily or permanently abroad are submitted in person to the competent Consular Authority of Greece.

Applicants wishing to be issued a passport must apply, in person, at the above authorities. The applicant is required to fill out an application form and the content is electronically registered by Passport Office personnel. The application form is printed and once the applicant has read and verified the accuracy of the stated details he/she signs the form and along with it submits the necessary supporting documents.

If, due to serious health reasons verified by a medical certificate from a public hospital, the applicant is unable to apply in person, then an employee of the Passport Office is sent to collect supporting documentation.
For Greek citizens residing in remote areas of either the countries of main or parallel accreditation of the Embassy Authorities (in the case of Consular Offices of Embassies), or of the consular district of the Consulates General or Consulates, an employee of the competent Consular Authority may, upon recommendation of the head of this Authority and approval by the Central Service of the Ministry of Foreign Affairs, travel to the area of residence of the interested parties to collect the supporting documents.

Depending on whether the passport is a first issue, a renewal or a replacement passport due to loss or theft, the respective application form must be filled out.

• Specifically, if it is a person who is being issued a passport for the first time by the Greek Police, in accordance with the provisions of Law 3103/2003 an application form of INITIAL ISSUANCE must be submitted.
• On the occasion that a passport has been issued in the past by the Hellenic Police (in accordance with the Law 3103/2003 ) which, however, has expired or is about to expire within 36 months from the submission of the application, an application form of RENWAL must be submitted.
• In the case of the replacement of a valid passport issued by the Hellenic Police, an application form of REPLACEMENT is to be submitted.
• Finally, in the case of a request for the replacement of a passport been issued by the Hellenic Police and has been reported stolen, lost, completely destroyed or misappropriated, an application form of THEFT/LOSS must be submitted.

In these cases of passport that as been reported stolen, lost, completely destroyed or misappropriated, the data on the application form such as the old passport number and the expiry date are completed by the Passport Office personnel.

In the case that the applicant is a minor, he/she must be accompanied by his/her parents or a legal guardian in order to submit all necessary supporting documentation. When both parents are guardians the physical presence of one parent and the written consent of the other, validated by the appropriate governmental authorities, will suffice. When neither parent can be present due to emergency reasons or reasons beyond their control the presence of a relative is necessary. The relative must have the relevant authorization of one parent and the written consent of the other parent whose signatures have been verified by the authorities. When parents can neither authorize a relative nor provide the written consent of the other parent, a Commissioner is appointed and the supporting documents are submitted by the persons designated in Articles 1601 and 1602 of the Civil Code. Emergency reasons, reasons beyond one’s control are defined as any sudden unexpected or unpredictable event which can in no way be avoided despite all efforts and care on the applicant’s part thus rendering the applicant incapable of seeing to their own matters.

In the case of a person under guardianship or legal assistance, in addition to the applicant, the personal presence of his guardian or legal assistance is required.

The passport application form simultaneously acts as a signed statement of truth (Law 1599/86) whereby the applicant must truthfully state whether he/she has ever been convicted, prosecuted or trialed for offences as stated in instance a, paragraph 2 of Article 1, Presidential Decree 25/2022, if he has been declared a draft evader or a deserter and if she/he has been prohibited from leaving the country. In the same statement of truth, the applicant must state his/her address and any special reasons justifying the, by exemption issuance of a passport (in accordance with Article 1, paragraph 3 of the Presidential Decree 25/2022) attaching all supporting documentation. The applicant must also state if he/she had been issued a passport in the past (according to the regulations of Law 3103/2003) which was lost, stolen and is hence requesting a replacement passport. He/She also states whether he/she wishes to be informed of the passport's expiration date and that he/she has been informed of the processing rules concerning passport issuance and his rights as a data subject.

After checking the submitted supporting documents, the competent authorities transmit them electronically to National Passport and Secure Documents Center, through appropriate network infrastructure with the use of all required technical and organizational measures to ensure the confidentiality, integrity and availability of the personal data being processed. In cases where, for technical reasons, the network interconnection of the competent authorities with the National Passport and Secure Documents Center is not possible, delivering application forms and all necessary supporting documents from Passport Offices in Greece is assigned to postal service companies under a contract concluded between the Ministry of Citizen Protection and the companies, while from abroad it is carried out through diplomatic mail under the responsibility of the Ministry of Foreign Affairs.

The National Passport and Secure Documents Center, after receiving the supporting documents, issues the passport, if legal requirements are met, and forwards it by secure post, to the competent police authority, in order to be delivered its holder or to a central Service of the Ministry of Foreign Affairs which ensures its dispatch via diplomatic mail, to the relevant Consular Authority where the supporting documents were submitted. The relevant supporting documents are also returned together with the passport, if they were submitted in paper form.

Permanent residents abroad who apply to be issued a passport at consular authorities and do not have a Greek identity card, the presentation of which is necessary for submitting the request, they submit a birth or family status certificate from the municipality or community where they are registered. Affixed on this certificate, given that the applicant is a minor under the age of twelve (12), must be a photograph of the minor and validated certification of his/her identity. If, however the minor is over the age of twelve (12) the photograph and validated certificate of identity is only necessary if there is no valid Greek passport.